Frequently Asked Questions

We have prepared a list of FAQs  to help answer questions you may have.  If you have a question that is not listed below, please do not hesitate to get in touch with us.

Is my camper ready for an overnight camp experience?

Our best advice is, as a parent, go with your intuition.

Consider these questions to help you determine readiness;

  • Has my child sought this experience? If so, then is likely ready and willing!
  • Does my child go on overnights with family or friends and enjoy the time away from home?
  • Is my child able to monitor (with some guidance) basic personal hygiene – shampooing and grooming hair, brushing teeth, showering?
  • Can my child manage his or her “stuff” – plan what to wear and keep dirty clothes in the laundry bag?

What is the spiritual aspect of Camp Bear Track?

CBT is a non-denominational Christian camp. Our excellent staff are mature Christian adults who genuinely care for your camper. They help foster a Christian environment by their actions.

We sing lots of great Christian songs, say the grace before meals, and end the day with a cabin devotional. Staff led chapel programs each evening at sunset become a very special memory for each camper.

It’s the playing, learning, sharing, singing that helps us all discover Christ as a joyful means to an abundant and fulfilling life. Campers come home with a heightened understanding of the need for God in their everyday lives.

What does it mean to be accredited by the American Camping Association?

American Camping Association is the national industry leader. To become accredited, Camp Bear Track has met the camp profession’s highest standards for health, safety, and program quality.

These standards establish criteria for living areas, food service, emergency preparedness, program practices, health care, personnel, transportation and administrative procedures.

Only 25% camps nationwide have attained this accreditation status. Camp Bear Track has been accredited since 1997.

How many campers attend each session?

A maximum of 130 campers may attend each session. (70 girls, 60 boys)

What is the staff to camper ratio?

  • 1:3 ratio
  • Campers have round-the-clock supervision.

What about homesickness?

We keep your camper busy having so much fun that it is usually the parents who get “kidsick”, not the campers!

However, if a camper is homesick counselors are very reassuring. In staff training prior to camp opening, we spend a significant amount of time preparing the staff to handle this situation in a positive manner.

The first night is usually the most difficult. The camper has not had a full day of camp fun and may be anxious. However, after the first full day of fun, concerns vanish.

Camp is a gift of independence and your camper will take pride in this.

What if my camper gets sick at camp or takes daily medication?

First of all, there is a nurse on site everyday who conducts a sick call as well as reviews the medical log for medications or first aid given to campers and staff.

  • There is a doctor’s office five miles from Camp Bear Track and Baptist Hospital (Cleburne County) thirty minutes away.
  • If a doctor visit is needed, a Director takes the camper to the visit and picks up a prescription. Parents are called after the doctor visit to report the care given.
  • Daily medications: Parents bring labeled medications with dosage instructions to camp and checks this in with the nurse on opening day. Medications are distributed as prescribed by the nurse or one of the Directors. Records are maintained daily for dispensing all medications.

Can we visit our camper during a camp session?

Actually, we prefer that parents do not visit camp during the session since our sessions are short in length. It may be fine for your camper but for those whose family cannot visit, it could be upsetting.

On the closing morning of each session, we host an optional picnic family breakfast buffet at 9:30 am. This time will allow parents to visit with the counselors who have cared for their children.

During this cabin picnic time, cabin counselors will award cabin certificates to each camper. After the breakfast, there will be a short program. (10:15-10:45) Parents and siblings are welcome, but not required to attend. There is no charge for this meal. Reservations must be received no later than one week prior. The breakfast and short program will conclude by 10:45 after which campers and families may depart.

All campers plan to depart no later than 11:30 am.

What steps do you take in hiring counselors?

  • Prospective staff complete a thorough application followed by a personal interview. References are required. A background check by a national firm is conducted on all new staff. Many of our staff have attended as campers and completed the counselor-in-training program.
  • Counselor staff attend college or graduate school. There are two weeks of training prior to camp opening. Every staff member is certified in Red Cross CPR/1st
  • The joy of having a small camp family is that we know everyone who is working with our campers and have the utmost confidence in them.

How many campers are in a cabin?

Campers live in a cabin with 10-11 campers and 2-3 staff. Each cabin has complete bathroom facilities and ceiling fans.

Can my camper request a friend to be in the same cabin?

  • Yes. Campers may request a friend who is also in the same grade and both parties request each other. Our aim is to have all campers meet and make new friends at camp so we try to not put more than three from the same school in a cabin whenever possible.
  • There is a place on one of the online forms to indicate this request.

What should my camper bring to camp? Not bring to camp?

LABEL everything!! Camp will not be responsible for lost items nor will they be mailed after the camp session.  Starred (*) items are available for purchase at the camp store or by pre-order if needed.  Sports equipment is provided: i.e. tennis racquets, riding boots and helmets.

REMEMBER to label everything with your camper’s name!  Also, even in the summer months, there are cool mornings and evenings so do pack some long pants and a sweatshirt or fleece top.

DO NOT BRING:
We ask that your camper not bring anything irreplaceable.  Cellphones, i-pods, hand held game systems and the like are not permitted at camp.  This type of entertainment discourages social interaction and excludes others.

ITEM LIST

  • 10 pr shorts
  • Bible (student version)
  • 14 T-shirts
  • 1 flashlight/extra batteries
  • visor or baseball cap
  • 2 sheet sets (twin size)
  • 1 rain poncho or rain coat
  • 2 pillowcases
  • 12 underwear
  • 1 pillow
  • 16 pr of socks
  • 2 laundry bags with name
  • 4 pr pajamas
  • 1 sleeping bag &/or blanket
  • 3 bathing suits
  • Toiletries
  • 1 sweatshirt or fleece
  • 3 bath towels
  • 2 pr tennis shoes
  • 2 beach towels
  • Shower caddy/tote
  • 3 wash cloths
  • 1 pr sandals (Crocs, Tevas, Chocos, etc.)
  • 1 pr flip flops for shower shoes
  • 2 pr blue jeans (more if taking horseback)
  • insect repellent
  • Electric clip fan & 8’ extension cord
  • Water bottle (not provided)
  • *Stationery and stamps*
  • Waterproof Sunscreen
  • backpack
  • Swim ear drops
  • Markers-rest time activities
  • Digital camera (photography class)

What activities will my camper do each day?

Campers will select 10 activities in order of interest on the application.   From this list, the Director will create an individual schedule for each camper.  Campers take activities with all campers and age groups.

What is a typical daily schedule?

  • 7:30    Wake-up
  • 8:00    Breakfast and Cabin Clean-up
  • 9:00    1st Activity
  • 9:45    2nd Activity
  • 10:30    3rd Activity
  • 11:15    4th Activity
  • Noon    Lunch
  • 1:00    Rest Time
  • 2:00    5th Activity
  • 2:45    6th Activity
  • 3:30    Canteen – snack time
  • 4:00    Free Time Activity (different each day)
  • 6:00    Dinner
  • 7:30    Chapel
  • 8:00    All camp evening activity
  • 9:15    Back to cabins for cabin devotionals and get ready for bed
  • 9:45    Senior Camper Activity (campers who have completed 6th-9th grades)
  • 10:00    Lights out Junior Campers
  • 10:30    Lights out for senior campers

What is Free time?

Each afternoon after snack time, a camper participates in a selected free time activity.  These change each day and last until 5:30.  Selections may include the high or low ropes courses, banana boating, “crud war”, swimming, tie dye shirts, etc.  On the opening day of camp, campers complete a card by signing up for the activities that interest them.

What type of footlocker does my camper bring?

All of the cabins have “cubbies” and trunks/luggage are unpacked and items stored on the camper’s shelf.  Trunks and luggage are then stored during camp to allow more space in the cabin.  There is no requirement but generally a large suitcase, footlocker and duffle for linens works best.

Can my camper bring a bike or other type equipment to camp?

We do not want campers to bring bikes or other such equipment to camp.  We prefer to use our own since we keep maintenance records on everything.  Campers may choose to bring their own tennis racquets, bike or riding helmets, riding boots.  However, camp furnishes all of this and we don’t want a camper’s items to be lost or broken.

Are phone calls allowed to the camper?

  • No.  Trust us on this one.  A phone call may lighten a parent’s “kidsickness”, but it does not help the camper who is adjusting to camp away from home.  A daily upbeat email or letter from family and friends is the best communication.  Every camper loves to receive a package!  Be sure it is age appropriate and does not contain any food.
  • Please do call us if you have any concerns – we are always happy to help.

How is lost and "not found" handled?

Hopefully, clothing and other items have names clearly written on them.  If not, there is a lost and “please find me” box in the lodge.  Several times during the session, items are held up for viewing in hopes someone will claim them.  At the end of the session, items are donated to the county clothes closet.

Payments

  • A non-refundable deposit of $300 is required for each session registered.
  • Balance of tuition is paid in three installments: October 1, January 1 and April 1.
  • Cancellation before April 1, all payments will be refunded less the $300 deposit.